About the Role
As we grow, this dual-role position is critical in helping us to scale the back-office, Administrative functions of our organization and the community serving efforts we embody.
The ideal candidate will be a highly organized, detail-oriented professional ready to split their focus between financial integrity and operational support.
This position is a Dual Role and is designed as a 50% Bookkeeper / 50% Administrative Assistant, requiring excellent collaboration with staff, accountants, and other stakeholders.
Compensation & Comprehensive Benefits
Starting Pay: $22.50/hr ($46,800/yr) – $27.50/hr+ ($57,200/yr+), with pay increasing | commensurate to experience and skill. Pay is distributed on a monthly or weekly schedule, per employee desires.
Bilingual Bonus: An increase in the hourly rate will be provided for candidates who are proficiently bi-lingual in Spanish (Español) and English.
Paid Time Off (PTO) & Sick Leave:
10 days of Paid Time Off (PTO) accrued per year.
5 days of Paid Sick Time Off accrued per year.
Medical Benefit: Membership to Big Tree Medical Services, which includes unlimited urgent care and primary care physician services, and discounted prescription medications.
Job Overview & Expectations
I. Internal Organization Bookkeeper
Financial Integrity: Maintain accurate, up-to-date journal entries and accounting records, ensuring all financial data is recorded and reconciled in QuickBooks accounting software.
A/P and A/R: Process vendor bills, payments, and reimbursements; generate payments; maintain vendor documentation.
Payroll Support: Prepare and process payroll entries, benefits deductions, and tax filings in collaboration with a third-party processor.
Reconciliation & Problem Solving: Perform monthly reconciliations for all balance sheet accounts, promptly researching and resolving any discrepancies.
Compliance & Internal Controls: Ensure adherence to nonprofit accounting standards and internal policies; assist with annual audits and grant compliance documentation.
Grant & Project Tracking: Maintain separate tracking of restricted vs. unrestricted funds, construction-in-progress (CIP), and indirect costs.
Reporting & Planning: Assist in preparing financial reports for management and the board; support annual budgeting and forecasting processes.
Year-End & Tax Support: Assist with closing entries, journal adjustments, and tax filings in collaboration with a third-party preparer.
II. Administrative Assistant
Staff & Office Support: Assist colleagues whenever necessary and provide general support to the Executive Director and staff.
HR Support: Update and report hours daily and per payroll period; track and report vacation time; and assist in the onboarding process for new hires with payroll and other details.
Communication: Answer phones and greet visitors, when applicable, collate and distribute mail, and prepare communications, such as memos, emails, invoices, reports and other correspondence.
Document Management: Write and edit documents from letters to reports and instructional documents; create and maintain filing systems, both electronic and physical.
Scheduling & Logistics: Schedule appointments and maintain calendars, schedule and coordinate staff and other meetings, and manage agendas/travel arrangements/appointments etc.
Character Attributes
As a Christian organization, we seek an individual whose character reflects the principles we hold valuable as a faith-based organization. While these values are based upon standards found in passages like 1 Timothy 3:8-13, applicants are not required to prescribe to a certain faith. However, we are looking for someone who is:
Dignified: Respectful in manner and serious about the responsibilities of the role.
Not Double-Tongued: Honest, reliable, and truthful in communication.
Not Addicted to Much Wine (Sober-Minded): Clear-headed, self-controlled, and reliable in judgment.
Not Greedy for Dishonest Gain: Motivated by mission and integrity rather than personal financial exploitation, especially in the handling of sensitive financial records.
Holding Ethical & Moral Standards with a Clear Conscience: Demonstrates a moral and ethical grounding in their life and work.
Tested and Blameless: Demonstrates a proven history of trustworthy and reliable conduct as affirmed by other social references.
Job Competencies
The successful candidate will demonstrate proficiency in the following areas:
Ethical & Of Great Integrity: We are looking for a candidate who aims to carry out moral integrity in every aspect of their work.
Analytical: Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
Business Acumen: Understands business implications of decisions; Aligns work with strategic goals.
Cost Consciousness: Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
Initiative: Volunteers readily; Seeks increased responsibilities; Takes independent actions and calculated risks.
Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
Judgement: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions.
Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Develops realistic action plans.
Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect; Follows through on commitments.
Teamwork: Balances team and individual responsibilities; Contributes to building a positive team spirit; Puts success of team above own interests.
Essential Requirements
Work Style: Enjoys and works well with diverse groups of people and thrives in a mission-driven, flexible environment.
Schedule: Full-time (40 hours per week), Monday through Friday, with a mix of in-person and remote work.
Required Skills:
QuickBooks Proficiency is required.
Willingness to learn new softwares like BuilderTrend.com and others is required.
Knowledge of Google Drive, Basic Office Suite Products, and Adobe Acrobat is required.
Demonstrated Excellent organization skills, Attention to detail, and Excellent communication skills.
Customer service experience is strongly preferred.
Physical Demands and Work Environment: Work is clerical in nature however on-site job visits and mobility will be required. Must be able to lift, push, or pull up to 10 lbs.
Logistics & Education:
Reliable transportation and a Valid Driver’s License are required.
A minimum of a high school degree or Bachelor's degree is preferred.
1+ years of Bookkeeping experience is required.
About Our Team
Arise Dwellings of Mid-Missouri, Inc. is seeking a dedicated, full-time Bookkeeper / Administrative Assistant to join our non-profit real estate development team. Our team renovates existing homes for first-time home buyers with built-in equity from day 1 for the glory of God. We are a Christian organization motivated by our faith to meet some of the most pressing housing & social needs in Columbia. We are committed to establishing future homeowners, stabilizing existing neighbors in need, and developing new housing initiatives.
Arise Dwellings of Mid-Missouri, Inc. is a 501(c)3 Christian faith-based nonprofit organization whose mission is to renovate homes for first-time homebuyers with built-in equity from day one for the glory of God. With affordable housing needs at an all-time high, we are seeking to build a scalable non-profit real estate development firm with collaboration & equity at its core.
EEO Statement
Arise Dwellings of Mid-Missouri, Inc. is an Equal Opportunity Employer, Arise Dwellings does not discriminate based on race, religion, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disabilities, national origin, veteran status, or any other basis protected by the law. All employment is decided based on qualifications, merit, and business needs.
Job Description Disclaimer
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.